Uploading Employees
While Mosaic can be used to input employees (members), members can also be uploaded from other tools to Mosaic for complete budgets and details on the progress of your projects.
Download the Sample File
Before uploading, download the import template to ensure a smooth upload process.
To upload members:
-
Confirm either Mosaic Support or your Customer Success Manager have enabled the members upload tool on your account. To request this tool be added to your account, reach out to our team via [email protected]
-
Next, fill out the members information on the template csv file download here
Please Note:
Ensure your data is accurate and all employees are spelled correctly. Employees will be created exactly as you’ve entered them on the import template.
Ensure employee information is consistent throughout the import template. For example, discrepancies like the following will create duplicates:
- Employee: Benjamin Smith v Ben Smith
If Mosaic is integrated with your financial tool, ensure the names on the import template match what is in Mosaic.
Here is an overview of the details needed for each column:
| Field | Guide | Example | Required |
|---|---|---|---|
| Email of employee. | [email protected] | Yes | |
| First Name | First name of employee. | Robert | Yes |
| Last Name | Last name of employee. | Smith | Yes |
| Skip Invite | Whether you would like to send an invitation email to the employee to sign up on Mosaic. Notes: accepted values = "true" and "false". This is set to "true" as default and can be left blank. | false | No |
| Employment Type | Employment types supported by CSV Data Import: Member (default), Contractor (Internal), and Project Contractor (External). Notes: accepted values = "Member", "Contractor (Internal)", "Contractor (External)". This field is case-sensitive. This is set to "Member" as default and can be left blank. | Member OR Contractor (Internal) OR Contractor (External) | No |
| Role | The employee's role. | Marketing Coordinator | No |
| Rate Amount | Bill Rate (you can also add their Cost Rate once you are in Mosaic). Note: This is only required if providing a Rate Description. It accepts numeric values only, so please exclude any currency symbols. | 275 | No |
| Rate Description | Normally the employee's title. Note: This is only required if providing a Rate Amount. This description needs to be unique. You cannot have same rate description for different rate amount. | Partner | No |
| PTO Hours | The amount of annual Paid Time Off (PTO) hours for that employee. Note: This is only required if providing a PTO Description. | 10 | No |
| PTO Description | The description for the PTO hours. Note: This is only required if providing PTO Hours. This description needs to be unique. This field is case-sensitive. | This is a description | No |
| Discipline | The employee's discipline within the company. | Functional Services | No |
| Office | You can only choose existing office locations within the team. | New York | No |
| Region | The employee's primary region. | US | No |
| Department | The employee's division within the company. | Marketing | No |
| Skills | The employee's skills separated by a comma. There is also an option to add a skill level by appending ':[1-5]' to the skill name. If this is not provided, the default value will be 1. Note: accepted values for skill level = 1-5. | React, Node, Adobe Illustrator, Adobe Photoshop OR React:5, Node:3, Rails:2, Adobe Illustrator:5, Adobe Photoshop:5 | No |
Please Note:
Members imports will only create additional roles and rates (if they don't exist on Mosaic), but it will not update or delete any existing roles or rates.
-
Export your completed members import file to the .csv format. Date fields work best in .csv formats.
-
Navigate to Company Settings -> Members, click the 3-dot menu, select Import Members, and then choose Upload to upload your .csv file. De-select the Automatic Field Mapping option to prevent columns from automatically mapping, thereby avoiding potential improper data imports.
- Select the file you would like to import using the file selector or drag and drop the file here.
- Once uploaded, the software will try to auto-map the information that we need. You can also change the mapped columns by clicking the dropdown from your columns. It may take some time for the information to auto-populate in our field columns.
Column Mapping Filters:
To streamline the mapping process, you can filter fields by a variety of factors. These include mapped vs. unmapped, required vs. optional, field errors, warnings, skipped rows, fields with formulas, SmartFill or QuickFixes. In addition, you can filter by field type, specific fields themselves or simply search for fields.
Select which columns to show
Select the column types
Select required/optional fields or specific columns by name
Red Highlighted Rows
Any boxes that appear in red indicate there is an error, which might be due to missing required fields, no matching values on Mosaic, or a typo. Please confirm if there is a typo, or if the value does not exist on Mosaic.
If this is a typo, you can update the value in the uploader in the "Our Column" section.
Quick Fixes using Value Mapping:
Value Mapping allows you to associate the value with the correct option. You can choose from a list of approved options, which are set up in advance, and make these associations quickly and easily through a tool called the Value Mapping QuickFix.
- Once columns have been linked, and any red rows have been addressed, select "Continue" in the top right corner and click submit data.
Note: You should see this message when it's successfully uploaded
- Navigate to Company Settings -> Import to find your uploaded import in the Draft Import section. Click
Importbutton.
- All members you just imported will show here if they are new. You can click New Members on the top to change to view All members in the import. Click the Member name to edit the name. Click the dropdown on the right side to modify the Membership setting of the imported members.
To link the imported members with existing, click the three-dot on the top of the member name, then click Select Alternate.
Select an existing member to link with this member.
- Click Confirm Import if everything looks good.
- The import will show in the Processing section. Wait for the import to complete.
- Thats it! Once the file processing is completed, it will show in the Completed section. Please allow up to 24 hours for all members to finish populating on Mosaic.
Updated 25 days ago